Imperial College Information Systems (ICIS) (2024)

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• Imperial College Information Systems (ICIS)

Imperial College Information Systems (ICIS) is an application that gives staff access to the College's main Finance, Human Resources, Grants and Student Administration systems. All full-time staff automatically get access to ICIS and the following Self-Service facilities:

• My Payslips allows you to view your monthly payslips. You can also view and downlaod them from the Payroll tile on My Imperial portal.
• My Details enables you to amend your personal details online
• My Training lets you browse and register for courses from the Learning and Development Centre
• My Expenses enables you to enter your expense claims online

Depending on your work requirements, you can request access to different modules within ICIS for finance, grants, purchasing, student system, human resources, College ID generator, payroll and contingent workers.

ICIS self-service (no VPN, RDG or secure access required)

Log in to ICIS Self Servicefrom any device that has an internet connection to access:

• My Details - update contact details
• Manager Self-Service
• My Expenses
• Payslips
• My Training
• iProcurement
• All approvals - PO, expenses etc.
• Email approvals - expenses and purchasing (limited visibility)

Note: If you haven't recently logged into an Imperial Office 365 application and authenticated your account using Multi-Factor Authentication you will first be required to complete MFA login before being redirected to the ICIS self-service page.

ICIS backend

If you are working remotely, and require full access to ICIS, you can use Unified Access or theremote desktop connection to access the following:

• HR backend
• Contingent worker maintenance
• Finance backend
• Finance enquiries
• Purchase order management
• Grants enquiries
• ICIS authorisation (request access to ICIS)

Browser notes:
Windows: Use any of the following 4 browsers: Firefox ESR, Google Chrome or MS Edge
Mac OS: Use Firefox ESR, not Google Chrome or Safari
All: self-service functions should work on most browsers

Information on ICIS for staff